Information & Data Protection Policy

Malvern & District Dog Training Club treats your personal privacy seriously and undertakes to protect any information we hold about you to the best of our ability. We will not pass on personal information about you or your dog to any third party without obtaining your prior consent, unless legally required to do so, e.g. by the Police.

Designated people in the Club hold the information you provide on your enrolment form or supplied by you by other means (e.g. email), on computer, paper copy or other media. We may also add information, such as date of joining, whether your dog has passed KC Good Citizen Awards and similar. These individuals are Committee members, Trainers or Training Assistants, or hold some other recognised position such as the Membership Secretary.

We use your personal information to communicate with you about training classes, Club social events, and other information we think will be useful to you. We may contact you in person at classes, by phone, or by email (or post if you do not have email). Our preferred method of communication is by email, but phone numbers are important in case we need to contact you quickly – for example if classes are cancelled due to disease epidemics; or modified due to bad weather; of if we think other methods have failed to reach you.

Your name, address, email address, dog’s pet and KC registered name (if applicable) and breed/type are supplied to the Kennel Club for any dog entering the Good Citizen Dog Awards, including the Puppy Foundation Award.

Handlers’ and dogs’ names are used in the Newsletter – this is sent by email or post to current members and a small number of ex-members who have asked to keep in touch. Newsletters are not published on-line.

On the website we usually use Handlers’ first name only and dogs’ pet name – other than links to other trainers/organisations with permission or where details are already in the public domain.

Information on our Facebook Page and Group is usually posted by the individual concerned, or by the person running the Page and Group with permission. However, MDDTC does not have control over information published on Facebook, and while we would remove posts on written request, we are unable to accept responsibility for the security of information made public through Facebook or other social media.

Malvern & District Dog Training Club is a small, non-profit making, voluntary organisation and is exempt from registration under the Data Protection Act (1998).

The policy: This privacy policy notice is for this website; www.mddtc.org.uk and served by Malvern & District Dog Training Club and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

“I”, “our”, “us”, or “we” refer to the business, [Business name & other trading names].
“you”, “the user” refer to the person(s) using this website.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

We are exempt from registration in the ICO Data Protection Register because we are only processing personal data for the core business purposes.
Lawful basis: Contract
The reason we use this basis: This is the only basis under which we process personal data when you become a client of ours, in order to operate our core business processes.
We process your information in the following ways: Providing personalised quotations, invoices and contractual service reminders.
Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms.
Sharing your information: We do not share your information with third parties.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

the right to be informed;
the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object; and
the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO www.ico.org.uk if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

WordPress administration – this only applies if you are logging into this site.
Facebook – A Facebook tracking cookie may exist in order to supply the gallery that is pulled directly from our Facebook page.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription